The IFCAA 2026 NAGOYA Organizing Committee (“we,” “us,” or “our”) is committed to protecting your personal information in accordance with Japan’s Act on the Protection of Personal Information (“APPI”). This Privacy Policy outlines how we handle personal information in the operation of the IFCAA 2026 NAGOYA (“the Conference”).
Article 1. Definition of Personal Information “Personal Information” in this policy refers to information as defined in Article 2, Paragraph 1 of the APPI. It is information about a living individual that can be used to identify the specific individual by name, date of birth, address, telephone number, contact details, or other descriptions, including codes that can identify an individual.
Article 2. Collection and Purpose of Use of Personal Information We will collect personal information by lawful and fair means and will use it within the scope necessary to achieve the following purposes:
To respond to inquiries and provide information regarding the Conference.
To process and manage applications for Conference registration, accommodation, excursions, and related services.
To send necessary information, programs, materials, and other items related to the operation of the Conference.
To provide information about other events and services related to the Conference.
To conduct surveys and analysis for the purpose of improving our services for the Conference.
To perform tasks incidental to the purposes of use listed above.
Article 3. Provision of Personal Information to Third Parties We will not provide personal information to a third party without the prior consent of the individual, except in the following cases:
When required by laws and regulations.
When it is necessary for the protection of a person’s life, body, or property, and it is difficult to obtain the individual’s consent.
When it is particularly necessary for improving public health or promoting the sound growth of children, and it is difficult to obtain the individual’s consent.
When it is necessary to cooperate with a state organ, a local government, or an individual or entity entrusted by one in executing the affairs prescribed by laws and regulations, and obtaining the individual’s consent is likely to impede the execution of the said affairs.
When we entrust the handling of personal information to contractors (such as professional congress organizers, travel agencies, hotels, or system development companies) to the extent necessary for the smooth operation of the Conference and to achieve the purposes of use.
Article 4. Security Measures for Personal Information We will take necessary and appropriate measures to prevent the leakage, loss, or damage of personal information and to otherwise ensure the secure management of personal information.
Article 5. Disclosure, Correction, and Suspension of Use of Personal Information If you request the disclosure, correction, addition, deletion, suspension of use, or erasure of your own personal information, we will promptly respond in accordance with the provisions of the APPI after confirming your identity.
Article 6. Use of Cookies Our website may use cookies to improve user convenience and to analyze website usage. A cookie is a technology that identifies your computer but does not contain personally identifiable information such as your name, address, telephone number, or email address. You can disable the cookie function by changing your browser settings. However, please be aware that this may prevent you from using some of the services on our website.
Article 7. Changes to this Privacy Policy We may review and amend the contents of this Privacy Policy as necessary in response to changes in laws and regulations or for operational reasons. The revised Privacy Policy will become effective when it is posted on this website.
Article 8. Contact Information For any inquiries regarding this Privacy Policy, please contact us through the following:
The IFCAA 2026 NAGOYA Organizing Committee Secretariat
https://en.ifcaa2026nagoya.jp/contact-us/